This notice explains how Hibaldstow Trails handles personal information collected through its website, membership applications, bookings and club administration.
1. Information we may collect
This may include your name, contact details, membership and booking information, vehicle details, correspondence, payment status and information required to administer events safely.
2. Why we use it
We use personal information to process applications and bookings, manage memberships, communicate about the club, administer playdays, meet legal or insurance requirements, maintain site safety and improve our services.
3. Our lawful basis
Depending on the circumstances, processing may be necessary to perform a contract, comply with a legal obligation, protect legitimate interests, protect vital interests or act with your consent.
4. Sharing information
We do not sell personal information. We may share relevant information with trusted service providers, insurers, professional advisers, payment providers or public authorities where necessary and lawful.
5. Retention and security
Information is retained only as long as reasonably required for the purpose collected, including legal, insurance, accounting and safety obligations. Reasonable organisational and technical measures are used to protect it.
6. Your rights
UK data protection law may give you rights to access, correct, erase, restrict or object to processing of your information, and to complain to the Information Commissioner’s Office.
7. Contact
For privacy questions or requests, contact Hibaldstow Trails using the contact details published on hibaldstowtrails.co.uk.